PROFESSIONAL EXPERIENCE

 

MT. WASHINGTON PRESBYTERIAN CHURCH

EXECUTIVE ASSISTANT -

September, 2015-April, 2016

·        Weekly newsletter publishing

·        Weekly bulletin production

·        Mentor 7th grade youth

·        Weekly email blasts

 

MERCURY RADIO ARTS/ MERCURY ONE

EXECUTIVE PROJECT ADMINSTRATOR / SUPERVISOR

November, 2012 - March, 2015

 

·        Travel planning,-logistics and coordination – Domestic and International, commercial and private sources

·        Manage expense reports, reimbursements and reconciliation-High volume AMEX enrollment, maintenance and termination; auditing

·        Maintain the daily operations of the Travel & Expense (T&E) Reimbursement system and AMEX system and payments to ensure the global transaction.

·        Human Resource profile information maintenance in T&E system

·        Lead in organization of meeting preparation and logistics

·        Manage high priority & highly confidential tasks

·        Disaster Relief Management – travel to disaster sites, coordinate volunteers, program management

·        Procurement, Purchasing and acquisitions

·        Handles high volume of inbound and outbound emails and calls pertaining to Customer Service for internal customers with regards to Employee Travel and CO. Corporate cards (Travel, Meeting, and Purchasing cards).

·        Manager / Supervisor 7 individuals for the non-profit sector

·        Perform site inspections; create reception themes, schedule meeting space, finalize accommodations; determine special guests and speakers, presentation design and distribution and maintain budget parameters; Assist in planning small and large scale events, galas and tours

 

ACCENTURE

CONTRACTS ADMINISTRATOR

May, 2011 – September, 2012

 

·        Point of contact to coordinate supplier management issues. Review and understand contracted service level agreements with suppliers; collect, analyze and report supplier performance metrics.   Daily/weekly/monthly reporting

·        Work on various programs aimed at increasing compliance to the preferred supplier program and supporting supplier audits.

·        Manage and process and coordinate requests  to obtain required flow down provisions from CCM and Accenture client management teams for inclusion in participating supplier master services agreements; Coordinate with Team on required revisions and modifications to participating suppliers’ master services agreements. 

·        Prepare contract amendments in accordance with contract managers’ requirements, provide written instructions to suppliers with regard to contractual requirements and document execution.   Focus on contract compliance and risk mitigation; Procurement; M&A

·        Enable the management of government, international and commercial contracts and subcontracts in accordance with company policies and procedures, applicable laws, and customer requirements

·        Negotiate amendment terms and conditions with participating suppliers. Supplier/bidder response evaluation, and post-event reporting and analysis. 

·        Execute training for suppliers/bidders and buyers on the event platform

 

ZIPSCENE 

OPERATIONS

April, 2010– May, 2011

 

·        Facilitate, organize and attend meetings;  ensure CEO is well-prepared for meetings

·        Manage all aspects of collections, billing, A/R, A/P. G/L, and payroll processing

·        Oversee office operations and a staff of twelve (12) employees

·        Facilitate e-commerce strategies as well as coordinate site development efforts with IS/web developers, graphic artists, various internal departments and outside vendors

·        Actively involved in decision-making process together with technical staff and management decision makers, facilitating execution of the sales process.

·        Analyzed important industry market intelligence in relation to market trends and future product development

·        Worked in business-development teams on business-planning strategies

·        Develop and implement marketing communications programs for diverse clientele

·        Monitored/evaluated sales-teams performance – guided others towards achieving sales targets and established effective/scheduled sales reports

·        Formulated and implemented sales initiatives and marketing strategies as well as new and inventive marketing campaigns; tracked performance to achieve objectives and enhance organization effectiveness

·        Provided required training sessions to sales and marketing teams

·        Manage personnel-related policies, benefits and programs

 

FLUID MEDIA NETWORKS

PERSONAL/EXECUTIVE ASSISTANT

September, 2007 – May, 2010

 

·        Gatekeeper and liaison between CEO and satellite offices in US and Canada

·        Coordinate intricate international/domestic travel, synchronize daily calendar; meeting schedules, dining and car service arrangements

·        Occasional travel with CEO and managers to ensure processes and provide assistance

·        Interface with high-profile executives on significant projects –contracts and  talent acquisition

·        Maintain confidentiality and composure in fast-paced, energetic environment

·        Manage CEO financial accounts and portfolio

·        Facilitate, create, organize and attend all meetings, special events and productions

·        Create and proof press releases and interviews for trade and consumer publications

·        Prepare budget and reconciliation of expenditures for CEO, COO and EVP Marketing

 

ELECTRONIC ARTS (Contract Venture)

EXECUTIVE ASSISTANT

March, 2005 – December, 2005

 

·        Executive Director/Producer Assistant ; Executive level correspondence; maintain high-volume calendar and scheduling;  Serve as liaison and maintain communications among senior executives, board members, management and administrative staff

·        Organize on-and-off-site meeting facilities and agendas, trip itineraries, travel arrangements and expenditure reports preparation for EP, 7 Managers

·        Budget preparation, maintenance, reconciliation of departmental and managerial expenses utilizing Oracle-based application

·        Maintain 300 department PCs: research, procure and maintain all operating systems, PC peripheral devices, software and business specific hardware

·        Responsible for all purchasing and reconciliation of all capital and non-capital items

·        Primary point of contact for department and external vendor representatives

·        Orchestrate requests, activities, schedules and all special events planning for 145 team members

·        Systemize, prepare and disseminate company reports and slide presentations weekly; Coordinate monthly and annual company Board of Directors meetings

·        Facilitate employee new-hire process from interview through hire, arranging series of interviews incorporating multiplicity of executive calendars

·        Manage new-hire development and training.

 

 

TIFF'S LANDSCAPE ARCHITECTS – Entrepreneurial Venture

March, 2000 – November, 2004

 

·        Manage and supervise all phases of construction for residential and commercial projects in the areas of constructing, repairing, and maintaining various grounds development, maintenance, and preventive maintenance systems

·        Estimate project costs and budgeting for the construction project per contract and legal requirements; performed project proposals working directly with the general contractors and sub-contractors

·        Ensure OSHA regulation compliance

·        Supervise equipment and machinery maintenance and repair

·        Tracking and expediting:  submittals, RFIs, materials, RFPs, subcontracts, POs

·        Recruiting and supervision for crews of up to 25 carpenters, bricklayers, and general labor personnel

·        Execute evaluations, benefits and payroll administration, including state and federal taxes

·        Oversee operations, including customer service, accounting, auditing, inventory control and order fulfillment

 

VARIS CORPORATION

EXECUTIVE ASSISTANT / MARKETING

February 1992 – March 2002

·        Assistant to President/CEO, CFO & Executive Vice President; Gatekeeper and manager of all telephone/email communications (approx. 75% prioritizing calls from, or initiating calls to customers, vendors and high-level executives internally and externally)

·        Facilitate communication from department heads; Coordinate and maintain vigorous schedules and calendars

·        Organize high-volume travel schedules - domestic and international inclusive of accommodations and various methods of transportation involved with sales and marketing in presentation capacity, including customer site visit and interaction with prospective and existing customers

·        Manage all logistical and customer relationship management details; Tradeshow Coordination - Plan, organize and led tradeshows and private events annually

·        Negotiate contracts with trade show organizers/venues/vendors

·        Assist in the planning, creation and execution of direct mail, flyers, signage, and other marketing/communications collateral in collaboration with marketing team to support conference, promotion

·        Organize special in-group functions and meetings, and receptions at trade shows

·        Responsible for development, scheduling and implementation of in house training courses

·        Implement new on-site training programs on site; Coordinate internal and external training programs for operations and sales departments

·        Design and develop curricula and instructions; Design evaluation instruments to analyze performance, institute program changes to meet training goals

·        Create and execute presentations and orientations for groups for training purposes

·        Serve as new-hire process coordinator, trainer, and supervisor of all administrative personnel

 

EDUCATION

NORTH HARRIS COLLEGE

Houston, Texas

1983-1985

·        Associates of Arts in Liberal Arts, Music Concentration

 

Certifications  - A+ Certification  in progress

SPECIAL INTERESTS-   Volunteer Outreach programs – Foodbank and Shelters